Material Planning Officer Intern - Administration

The Programme

The main responsibility of this role is to manage the material planning documents for both internal and external suppliers and to follow up the whole delivery process until the material is well-received, making sure that the material data is accurately maintained, the stakeholders are informed of the delivery and the materials are delivered at the right time and place based on Alstom needs. 
  
This role will also need to work closely with suppliers in order to have a full visibility on material deliveries, monitor suppliers’ performance and drive the improvement plan.  
 
Therefore, report creation, data visualization and data analysis are another area required to be performed by Material Planner.

What You Will Do

Material Planning Document Administration and Data Maintenance:

• Internal suppliers: Manage Purchase Requisition flow up to Material Planning documents. 
• External suppliers: Follow up with Sourcing the Purchase Requisition level maturity in order to launch Material Planning documents. 
• Ensure and update the accuracy of material planning master data (in compliance with stock and logistic constraints). 
• Create the Material Planning documents. 
• Resolve Goods Receipts issues with the applied means of communication (overstock, shortage, damage, documentation, quantity mismatch, Invoices, etc.).

Material Delivery Follow Up and Material Planning:

• Express delivery needs to Suppliers. 
• Communicate the Material Planning documents to Suppliers and follow Suppliers confirmation. 
• Analyze Suppliers confirmations vs. Alstom needs and evaluate the risk/impact anticipation on production/projects. 
• Follow up deliveries and ensure the availability of goods for Alstom projects. 
• Maintain delivery dates in ERP. 
• Identify priorities associated with risk/impact anticipation and set up recovery actions. 
• Maintain a routine with suppliers via email, meeting or call to check the status of deliveries. 
• Analyze and manage MRP exception messages and anticipate supply problems (backlogs, shortages, no demand…).

Supplier Performance Management & Data Analysis:

• Monitor Supplier's performances KPI's. 
• Analyze and share deliveries performances KPI's with different stakeholders (Internal & External). 
• Collaborate with Material Planning Management/SDPM to validate worst Suppliers and define appropriate action plan. 
• Participate/lead to Supplier's performances improvement (animation). 
• Create and develop various kinds of report and data visualization both on a regular basis and on demand. 
• Perform data analysis and present the findings to stakeholders, including people from the management team.

Tools / Automation / Digital Innovation:

• Implement Process Digitization Tools - Artificial intelligence, Power BI and MS Power Platforms 
• Translate business requirements to digital solutions. 
• Provide data-driven advice to business.

Developing oneself and moderate the team:

• Be representative of the Global Business Center in delivering the support to the assigned customers. 
• Develop professionalism by learning business practices in Procurement and Supply Chain. 
• Develop working knowledge on processes and tools. 
• Get exposure to the organization. 
• Apply practical problem-solving skills to manage problems within scope of work and related tasks as requested. 

Required Skills and Abilities

Bachelor's degree in Business Administration, Marketing, Supply Chain, Arts, Humanity, Financial, Economics or any related field 

Relevant experience required:

• Computer skills in SAP and MS Excel (pivot table and VLOOKUP) 
• Understanding in Supply Chain concepts and process continuous improvement 
• Strong analytical and communication skill, cost reduction mindset and interested in information technology 
• Strong communication skills in English 
• Knowledge in other language(s) such as Spanish, French, German will be advantage

We create smart innovations to meet the mobility challenges of today and tomorrow.  
 
We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signaling and digital mobility solutions.  
 
Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.